About us:

For over three decades, Cirtec Medical has been a leading outsourcing partner for complex medical devices. We specialize in providing comprehensive solutions for Class II and III devices, from design and development to precision components and finished device assembly. Our expertise spans neuromodulation, implantable drug delivery, cardiac rhythm management, structural heart, mechanical circulatory support, and minimally invasive surgical systems.

Our dedicated teams prioritize growth, innovation, and collaboration. We actively seek opportunities for improvement to enhance our support for clients. If you embrace a growth mindset and thrive on challenges, you may be a perfect fit for our team!

Position Summary:

The Cirtec Accounts Receivable/Accounts Payable Generalist ensures our company receives timely payments from our customers. The duties include reconciling accounts, maintaining customer files, following up with customers, preparing reports, and supporting internal teams. Working closely with the site controllers and corporate finance team to ensure a timely close at month, quarterly, and year end cycle. We use three ERPs: IQMS, QAD and Made2Mange. They will also be cross trained in our accounts payables tasks. These duties include processing vendor invoices weekly in our ERPs, building relationships with vendors by timely answering accounts payable inquiries via email in a shared Microsoft Outlook inbox and reconciling supplier statements. Working closely with the site controllers and corporate finance team to ensure a timely close at month, quarterly, and year end cycle. Working on record verification for customers and vendors. Monthly expense reporting.

Key Responsibilities:

• Prepare weekly AR collection status reports
• Keeping customer files up to date, including invoices and payment records
• Contacting customers about overdue payments and answering account-related questions via phone and email
• Collaborate with internal Cirtec teams for slow-paying customers as laid out by SLA
• Issue monthly statements to all customers
• Special projects as assigned
• Comply with company, quality and safety standards, policies, and procedures
• Other duties as assigned
• Processing vendor invoices accurately to ensure payments are correct and on time
• Verifying vendor accounts by reconciling monthly statements and related transactions
• Requesting receipt of statements from invoicing contractors or businesses when they are not provided
• Answering queries from suppliers, contractors and other business departments about accounts payable or payments made via email or phone
• Distributing invoice copies to finance staff and other relevant departments
• Maintaining historical records of all invoices, reports, receipts, and cheques by saving documents properly on the network
• Verification of vendor record accuracy to comply with 1099 filing requirements
• Review and process expense reports, verify costs against receipts, and ensure company expense policy adherence
• Ensure accurate and timely month-end and year-end close

Must Have:

• 1 -3 years of AR experience preferred
• Ability to process and follow up on time sensitive items
• Ability to prioritize and multi-task in a fast-paced environment
• Ability to handle confidential information in a discreet, professional manner
• Eye for detail, accuracy is imperative
• Able to meet deadlines
• Effective communication skills, both verbal and written, with the ability to interact and collaborate with cross-functional teams
• Must be able to read, write and speak English level B2 or higher
• Ability to be an effective team member and display initiative
• Proficient with Microsoft 365 including Outlook, Teams, Word, Excel and Power BI
• ERP software experience: IQMS, QAD and Made2Mange

Cirtec Medical Corporation considers for employment and hires qualified candidates without regard to age, race, religion, color, sex, sexual orientation, gender identity, national origin, ancestry, protected veteran or disability status or any factor prohibited by law. Cirtec Medical Corporation and all of its related companies fully endorse equal opportunity for all. Cirtec Medical provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in the job application process.

We work to create a culture that is built on innovation, respect, transparency and communication, and hope you take pride in being a member of our team. It is Cirtec’s goal to create a great work environment and to keep the company a great place to work. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage. Our benefits include Training and career development, Healthcare and well-being programs including medical, dental, vision, wellness and occupational health programs, Paid Time Off and 401(k) retirement savings with a company match.